LETTER WRITTING

    ------------------------------------LETTER WRITING ---------------------------------------------

Letter writing is an important topic in the English writing skills section for school students. Everyone must know how to write a letter. While writing a formal letter, one has to follow the format for letter writing. A formal letter can be written for various reasons. Here we have covered the format of a formal letter written for different purposes. On the other hand, an informal letter is written to one’s friends, family or relatives. As an informal letter is not an official letter, one does not have to follow the format of an informal letter strictly. Here, we will discuss samples of letter writing.

A letter is one person's written message to another pertaining to some matter of common concern.
Letters are of two types –

1. Formal Letter

2. Informal Letter

Formal Letter

A Letter written for a formal purpose is called a Formal letter. It addresses a serious issue.
Let us discuss the types of formal letter -

Types of Formal letter

1. Letter to the editor
2. Letter to the Government
3. Letter to the police
4. Letter to the principal
5. Order letter
6. Complaint letter
7. Inquiry letter
8. Business letter

9. Application letter for job
10. Letter to the Bank manager
11. Invitation letter
12. Resignation letter
13. Leave Application
14. Leave Application for marriage

15. Leave Application for maternity

FORMAL LETTER FORMAT

Format of a Formal Letter includes:

The following points need to be taken into consideration while writing a Formal letter-

a. A Formal Letter strictly follows the prescribed Format for writing a Formal Letter.

b. Use of colloquial words, abbreviations and slang language should be restricted while writing a Formal letter.

c. A Formal Letter must be precise and to the point.

d. The Subject line is very important in a Formal Letter.

The Format of a Formal Letter is as follows –
1. Sender’s address: The address and contact details of the sender are written here. Include email and phone number, if required or if mentioned in the question.
2. Date: The date is written below the sender’s address after Leaving one space or line.
3. Receiver’s address: The address of the recipient of the mail (the officer / principal / Editor) is written here.

4. Subject of the letter: The main purpose of the letter forms the subject. It must be written in one line. It must convey the matter for which the letter is written.
5. Salutation (Sir / Respected sir / Madam)
6. Body: The matter of the letter is written here. It is divided into 3 paragraphs as follows -
Paragraph 1: Introduce yourself and the purpose of writing the letter in brief.
Paragraph 2: Give a detail of the matter.
Paragraph 3: Conclude by mentioning what you expect. (For example, a solution to your problem, to highlight an issue in the newspaper, etc).
7. Complimentary Closing
8. Sender’s name, signature and designation (if any)

Sender’s address

Date

Receiver’s Address

Subject

Salutation

Body of the letter

Complimentary closing

Sender’s Name, signature and designation

Informal Letter

A Letter written for an informal purpose is called an Informal letter. It is written for a casual purpose.
Let us discuss the types of informal letter -

Types of Informal letter

1.Letter to parents

2. Letter to siblings

3. Letter to friends

4. Letter to classmates

5. Letter to neighbours

For complete details please see: Informal letter Format, Examples, Topics. What is informal Letter?

Format of an Informal Letter

The following points need to be followed while writing an Informal letter-

a) An Informal Letter does not strictly follow the prescribed Format.

b) The language of an Informal Letter must be friendly and casual.

c) An Informal Letter can have extra information.

d) The Subject line is not required in an Informal Letter.

The Format of an Informal Letter is as follows –

1. Address: The address of the sender is followed by that of the receiver.

2. Date: The date is written below the address after leaving one line.

3. Salutation / Greeting (Dear / Hi / Hello)

4. Body: The matter of the letter is written here. It is divided into 3 paragraphs as follows -

a) Paragraph 1: beginning

b) Paragraph 2: Main content.

c) Paragraph 3: ending

5. Sender’s name and signature.

Address

Date

Salutation

Body of the letter

Sender’s Name and signature

Sample Letters

Here are some solved questions on Letter Writing
1. Write a letter to the Mayor of your city seeking a solution to the problem of water logging in y

.

14 / 8, Dharma Colony Ramgarh.

Date: 23 August 2018

The Mayor Ramgarh

Subject: Complaint regarding the problem of water logging in Dharma Colony

Sir / Madam

I am Raj, a resident of Dharma Colony. The residents of the area are facing a lot of problems due to water logging. Every year in the monsoon season, the area gets filled with water as the drainage system gets choked. We have requested the area committee many times, but the situation is still the same. he residents’ lives have become miserable as many water - borne diseases have spread. All the houses are submerged, and we are facing a tough time. Please consider the issue as serious and find a solution at the earliest. Yours Sincerely Raj

2. You are Garima / Gaurav. Write a letter to your friend Sanjana / Sanjay, inviting her / him to your birthday party. Give details regarding the day, time, venue, etc. Add interesting details like theme, dress code, etc.

45, Jan Marg Delhi. 33, Khan Gali Delhi.

Date: 21 August 2018

Dear Sanjay

Hi! You are invited to my birthday party on 25th August. The party will be at Archie’s Place, Nehru Park from 4:00 to 7:00 PM. As the party is based on ‘Spiderman’ theme, please wear a dress in red / black colour combination. It will be fun as I have arranged a Mask game, a ‘Spidey’ web game and a never – seen – before neon light and music show. I am very excited as I will wear the special Spidey costume designed by my sister. Please come as it will be good to have your company. Also, bring your brother Saurav. Waiting for your confirmation. Gaurav

NO COPYRIGHT INFINGERMENT INTENDED

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HOW TO WRITE AN EFFECTIVE SUMMMARY- CLASS10TH

SUMMMARY DEFINE

A summary is a brief write up that sums up the whole story or book. This brief account will summarize all the main points of the essay or story. The summary will inform the reader of all the main points and the overriding theme of the larger piece of work.

The point of a summary is to save the reader some valuable time. It will still relay all the important information of the original work but is much shorter.

How to Write a Summary

1] Read the Literature Carefully

The best way to summarize a work is to be very well versed with the piece. So it must read carefully and thoroughly. It might need more than one reading to be thorough with the whole book or story.

2] Make Notes

After you have read the piece, you can jot down the main points. It is here you must be careful not to focus too much on the details, but only write down what is of essential importance to the story, i.e. only the major plots. There is no need to be too detailed since it is not the point.

3] Begin Writing from Memory

Once you have the points noted down, begin expanding on those points. It is best that at this stage you write from your memory of the work. This will ensure that you are using your own words instead of just repeating what the original author of the work had written.

There may be a point, where you feel it is essential to use the actual words from the original work. Then you must do so, but those words should be put in quotation marks, to make sure the reader is aware of their source.

4] Do Not Give Personal Opinions

The point of is simply to summarize the original literature. We must not inadvertently review the work. The summary must only represent the thoughts and the works of the author. There is no need to give your own personal opinion about the writing, or your interpretation of the story. We do not critique the work, we simply summarize it.

5] Review

Finally, we will read and review our summary and edit it to make it more refined. While you are doing the final edit of the summary, there are a few notes you may keep in mind, to make the summary more organized and brief.

• Make sure if it is a story, then the summary is in the correct chronological order. Messing up the flow of the story in the summary will confuse the reader.
• Another point to keep in mind is that there should be no repeating information. The whole point of the summary is to be brief and to the point. So eliminate any information you may have repeated.
• Check the summary for its length. It cannot be too long, which defeats the purpose of writing a summary. But also it cannot be too brief with some important points missing.
• Finally, we check for grammatical or spelling errors.

Solved Questions for You

Q: Choose the option that best summarizes the following:
In a very happy mood, he read the letter in which it was stated that he had been accepted into the university.

1. In a very happy state, he read his university acceptance letter
2. He was in a happy state when he was reading the acceptance letter from the university
3. He was happy when the letter came
4. Happily, he read his university acceptance letter.

Ans: the correct option is “D”. It perfectly summarizes the text, gives all the important details and is brief and to the point.

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